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How to Stay Organized When Leasing and Managing a Rental Property

A Desk with a Planner, Phone, Coffee, and LaptopIt is critical to maintain organization as a single-family Oregon City rental property owner. This can be challenging if your time and efforts are being stretched thin. Treating your rental properties as a business and having a dedicated office space for your management work and information is one method to make remaining organized easier. Setting up a leasing office is, in fact, a terrific method to stay organized and manage your properties more efficiently. Consider the following suggestions.

Set Aside Work Space

To begin, designate a space in your home for your property management activities. It doesn’t have to be a big area; even a portion of a room can suffice. The most crucial thing is to be able to set up a space that is designated for your property management duties. When working on your rental business, this will help you stay organized and focused.

Create and Follow a System

Then, fill your workplace with everything you’ll need to do your everyday activities quickly and efficiently. This should include the establishment of an office file system. This can be as simple as creating folders for each of your properties and storing all of your critical documents in these files – lease agreements, rental applications, and so on. Keeping everything organized and in one location simplifies the process of locating what you need when you need it.

If, like most Oregon City property managers, your lease activities are primarily digital, you can construct a system using folders on your computer. To keep your data organized and available from anywhere, you can utilize cloud-based storage solutions such as Google Drive or Dropbox.

Personalize Your Space

To make your office a place where you want to be, make it your own. Personalize it with photos or artwork to make it a relaxing space. This will aid in your motivation and organization as you work on your rental business.

Set Aside Time

Finally, make it a habit to clean up your workspace at least once a week. You must set aside time to work on your property management responsibilities, just as you must set aside time to do organizational tasks. For instance, at least once a week, sort through your company mail and other documents and shred anything that is no longer necessary. This will assist you in maintaining a clutter-free office. Develop and apply a consistent naming system for digital files to aid in the sorting and filing of critical information without losing anything. Dedicating a few hours each week to your rental business will significantly improve the way things work.

Following these suggestions can help you keep organized while leasing and managing a rental property. Having an ordered workplace will simplify your job as a single-family rental property owner and will enable you to operate your business more efficiently. However, the most significant time saver for rental property owners is to employ a reputable property management company such as Real Property Management Solutions to handle all day-to-day management responsibilities. This way, you can concentrate on the big picture while we take care of the minutiae. Contact us online to learn more about our quality property management services.

We are pledged to the letter and spirit of U.S. policy for the achievement of equal housing opportunity throughout the Nation. See Equal Housing Opportunity Statement for more information.